Kielce · VI

Privacy policy

Last updated: 29 August 2026

1. Data controller

The controller of personal data processed on kfn.klinczkielce.pl (part of the wBoksie.pl platform) is Smartside Multimedia, Al. Na Stadion 50/311, Kielce, Poland. For matters related to personal data protection you can contact us via the contact form.

2. What data we process and why

  • Contact form - name, e-mail address and message content; processed in order to reply (Art. 6(1)(f) GDPR - legitimate interest).
  • Accreditation form - data provided by media representatives (full name, media outlet, e-mail, phone); processed in order to handle accreditation for the event (Art. 6(1)(b) GDPR).
  • Boxer entry form - club and coach data (name, city, full name, year of birth, e-mail, phone) and data of the boxers entered (full name, PESEL number from which the date of birth and sex are derived, weight category); processed by the event organiser in order to handle the entry, verify the boxer’s identity and age and organise the competition (Art. 6(1)(b) and (f) GDPR). The person submitting the entry declares that they have the consent of the boxers (or their legal guardians) to provide this data. The submitter’s e-mail address is confirmed with an activation link; the sender’s IP address is also recorded (protection against abuse). The controller of entry data is the organiser of the given event (indicated on the event website and in the Contact section); Smartside Multimedia processes it on the organiser’s behalf as the platform operator. The PESEL number is not published on the website or made available through the API — it is used solely to verify the entry and identify the boxer in the organiser’s records.
  • Server logs - IP address, date and time of the request, browser; processed to ensure the security and proper operation of the website (Art. 6(1)(f) GDPR).
  • Statistical and marketing data - only with consent given in the cookie banner (Art. 6(1)(a) GDPR); consent can be withdrawn at any time.

Data of boxers, referees and teams presented on the website (names, club affiliation, sports results) is published as part of reporting on sports competition, on the basis of consents collected by the event organiser with entries to the competition.

3. Cookies

The website uses cookies in four categories, managed from the consent banner:

  • Necessary - required for the website to work (e.g. remembering your cookie decision, securing forms); they do not require consent.
  • Preferences - remember the user’s choices on the website.
  • Statistics - analytics tools (Google Analytics 4, Google Tag Manager), activated only after consent is given; used for anonymous traffic analysis.
  • Marketing - marketing tools (Meta Pixel), activated only after consent is given.

The range of active statistics and marketing tools may differ depending on the event (domain). You can change or withdraw your consent at any time by reopening the cookie settings (the “Change privacy settings” link in the banner) or by deleting cookies in your browser.

4. Data recipients

Data may be entrusted to entities supporting the operation of the website:

  • the event organiser - with respect to boxer entries and accreditation for their event,
  • hosting providers (servers located in Poland),
  • Cloudflare, Inc. (website protection and performance),
  • Google Ireland Ltd. (analytics tools - only with consent),
  • Meta Platforms Ireland Ltd. (marketing tools - only with consent).

In the case of Google and Meta tools, data may be transferred outside the European Economic Area on the basis of standard contractual clauses and adequacy decisions (EU-US Data Privacy Framework).

5. Retention period

  • correspondence from the contact form - until the matter is closed, no longer than 12 months,
  • accreditation data - for the duration of the event and the period required by law,
  • boxer entries - unconfirmed and rejected entries up to 90 days from submission; accepted entries for as long as records of boxers and sports results are kept,
  • server logs - up to 90 days,
  • statistical data - according to the settings of the analytics tools (max. 14 months).

6. User rights

Every person whose data we process has the right of access to their data, rectification, erasure, restriction of processing, data portability, to object and to withdraw consent at any time (without affecting the lawfulness of processing before its withdrawal). You also have the right to lodge a complaint with the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, Poland).

7. Changes to the policy

The policy may be updated as the website develops - the version published on this page applies. Significant changes will be indicated by the update date at the top of the document.